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Requirement and Project Scope (PMP/CAPM)

Requirement and Project Scope

Project Scope: All the work needed to deliver a product, service, or result as defined in product scope.

Requirement: A condition or capability that is required to be present in a product, service or result to satisfy a contract or other formally imposed specification. This specifies what user wants to see in the final product

My take on it

Requirements lists the things stakeholders are expecting to be delivered as the project

Project Scope is a subset of requirements containing those requirements which have passed the litmus test of Project Charter and other approvals within project governance

Requirement

The requirement is the expectancy of project stakeholders on project results. According to the definition given by PMI, it refers to the procedure of determining, documenting, and managing stakeholders’ needs to meet the ultimate project objectives.

These are capabilities that a project must meet to satisfy users’ needs. These needs come from a variety of sources such as compliance to a standard or legal regulation, market requirement, competitions, and resolving business issues.

It is collected through the Collect Requirements process of Project Scope Management. These are documented in Requirement log i.e Requirement Traceability Matrix

There are different types of requirements;

  1. Business requirements
  2. Stakeholder Requirements
  3. Solution Requirements
    • Functional Requirement
    • Non Functional Requirement
  4. Transitory Requirement
  5. Quality Requirement

Project Management

Project Scope

Scope in project management comprises of information needed to initiate a project. It makes sure the features of the project successfully meet the stakeholders’ requirement. It defines what is IN the project and what is NOT in the project

The project scope refers to the work required in delivering products, services and the outcomes with the quantified features and operations. It has two components;

Scope: The extent of what a project will produce (product scope) and the work needed to produce it (project scope).  It is the sum of the products, services, and results produced in a project. It is often documented using a scope statement and a Work Breakdown Structure (WBS), which are approved by the project sponsor.

It is defined in Define Scope and Define WBS Planning processes of Project Scope Management

Comparison

  • The project scope is for the team to deliver i.e identifies the list of activities/tasks that need to be done in order to fulfil the requirements.
  • Requirements are details of scope, and they are defined and refine throughout the project Initiation and planning phase. Requirements are defined by the customer.

A challenge with these two is that in a common day of a project they largely mean the same and many uses them interchangeably.

An Example

The Requirements “I need to get to work faster. I need more exercise. I need to be safe.” are customer requirements.

The solution is a bicycle as it meets all of the requirements.

The scope may be:
* Procurement of a bicycle and some customizations such as a helmet and reflectors for safety.
* Customer ‘training’ delivery on product use and safety.

The work/tasks to achieve the project (using verbs to show action) is to procure the bike, ship the bike, assemble the bike, add the customizations and test the bike, deliver to the final product to the customer, deliver training, ensure the customer knows how to be safe by providing a map of safe bicycle routes for travel (process)

Scope Vs Requirement

Further Readings

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1 thought on “Requirement and Project Scope (PMP/CAPM)”

  1. When it comes to Scope and Requirement, it should always be Project Scope and Requirement as Product Scope has no comparison with it.

    We cannot define the Scope until we define both Project scope and Product Scope.

    Product Scope supersedes everything and this is defined in the beginning of the project
    Requirements, based on the Product Scope you collect the project Requirement to understand the Product. This is largely Stakeholder Requirements
    Project Scope here comes the Box of Requirements and box can take up according to the capacity and therefore its a subset of Project Requirements defined or outlines or requested by the stakeholders

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